Technical How-To’s & Notes

HBSGrid Project Directory Space Notifications

The default size for project directories on the Research Grid is 50GB, with increases granted upon request. When a project directory is full, the system may not save files properly, which could result in a loss of data. As you work, please regularly check your space usage. To check the amount of space you are currently using in a project directory enter this command in an SSH (or ‘terminal’) session:

researchgrid$ df -h /export/projects/projectname

When your project directory is 99% or 100% full, you will receive an email from research@hbs.edu with the following subject line:

IMPORTANT: Project directory on the Research Grid is 99/100% full

Please first see if you are able to archive any data using the instructions here. If you are unable to clear a significant amount of space, please send an email to RCS to request a space increase.

**NOTE: These notices only go out once a day. They are not a substitute for regularly checking your space usage.

If you are working in an especially large project space you may receive an email at the 99% or 100% full mark, but still have significant amount space to work with. There is no way to turn off these notices, but if you would like to ignore them, you can create a rule in Outlook to send these emails to a single folder. Instructions below:

Create a Rule in Outlook to File Space Usage Emails in a Single Folder

Open Outlook and click the File tab
Click Manage Rules & Alerts
In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule
In the Rules Wizard popup box:

Stay Organized section, click Move messages with specific words in the subject folder. At the bottom of the page, cllick Next.

Step 1: Select condition(s): Click the checkbox with specific words in the subject

Step 2: Edit the rule description. Click on the underlined value specific words.

5. In the Search Text popup box, specify the words or phrases to search for in the subject line:

IMPORTANT: Project directory on the Research Grid

Click ‘OK’.

Back in the Rules Wizard popup, you need to specify the destination folder for the emails in this rule. Go to:

Step 2: Edit the rule description. Click on the underlined word specified to identify an existing fold or to create a new one. You can name the folder whatever makes sense to you.

Click on Finish.

Under Step 2: Edit the rule description, click specified and create a folder. You can name the folder whatever makes sense to you.

Continue clicking Next until it is grayed out, then click Finish.