Faculty, Staff & Doctoral Students - Keep HBS Healthy

Page Updated: 05 Jan 2021(No updates in last 10 days)

Page Updated: 05 Jan 2021

(No updates in last 10 days)

Remote work remains the norm during the initial phases of reopening in Massachusetts.

Stay Safe. Protect Others.

Physically Distance

Indoors: Always
Outdoors: Whenever possible

Wear a Facial Covering

Indoors: Always
Outdoors: Not required unless physical distancing of 6’ cannot be maintained.

Wash Your Hands

Regularly for 20 seconds with soap and water. Use hand sanitizer if soap and water are unavailable.

Stay Home if You Feel Sick

If you or a member of your household have COVID-19 symptoms, you should not return to campus for 14 days following the resolution of the symptoms.

Accountability

Every member of the community will be asked to undergo training and sign an attestation that they understand their personal responsibility and role in supporting the health, safety, and well-being of our community.

Make the Commitment

Health & Safety

Please see the general Health & Safety information page for information relevant to the entire community.

Frequently Asked Questions

I have a compromised immune system and cannot be near other individuals. What happens if I cannot or do to want to come to campus?: A range of options may be considered, depending on your specific situation, to support your health, safety, and well-being. MBA students should contact Student and Academic Services. Doctoral students should contact the Doctoral Programs Office. Staff should contact their manager or department head. Faculty should contact their Unit Head or program chair.
Someone in my household is at risk and I do not want to come to campus. What should I do?: A range of options may be considered, depending on your specific situation. MBA students should contact Student and Academic Services. Doctoral students should contact the Doctoral Programs Office. Staff should contact their manager or department head. Faculty should contact their Unit Head or program chair.
Some of my coworkers will be returning to campus, but I’m not sure I need to or if I’m comfortable doing so. What should I do?: A colleague’s return to campus does not imply or necessitate your own. If you are being encouraged to come to campus but do not feel it is warranted, you should speak with your manager or unit head. The same is true if you have concerns about returning to campus for personal safety and well-being reasons.

Campus Access

Faculty, staff, and doctoral students should follow the Campus Access Protocol.

Staff are primarily working remotely until further notice, although essential personnel—including staff working to support the delivery of our educational programs and other core functions—are coming to campus. Faculty who are teaching and in other ways engaging with students, with personal or family situations that make office use preferable, and who prefer to carry out research work at the School are able to be on campus at this time, assuming the Campus Access Protocol (including training) has been completed. Doctoral Students hoping to use their offices should contact Jen Mucciarone.

Frequently Asked Questions

I just need to make a brief visit. Can I come to campus quickly to pick something up?: All individuals coming to campus must receive advance permission and complete the Campus Access Protocol. Campus buildings are locked and will require a Harvard ID card access.
What do I need to do before I come to campus?: All individuals coming to campus must receive advance permission and complete the Campus Access Protocol. Campus buildings are locked and will require Harvard ID card access.
Will I need to go through any checkpoints when I get to campus?: No, though this may change as Harvard explores testing and monitoring protocols.

Working on Campus

Access to campus is limited at this time. For those working on campus, we are taking special cleaning protocols to keep common, work, and learning spaces safe.

Frequently Asked Questions

I work at a desk that is used by others (e.g., a hoteling workstation). What is the protocol for these?: The desk surface and chair touch points (arm, back, and levers) must be disinfected after each use. There should be a visual cue that the space is clean and ready for the next user (e.g., a new blotter or a card confirming that cleaning has occurred). Disinfecting wipes and hand sanitizers will be provided.
I sit in an open office area with low cubicle partitions, and my desk is at a circulation crossroad. What should I do?: If you are approved by your manager to work on campus on a regular basis and you sit in an open office area with low cubicle partitions or your desk is at a circulation crossroad, speak with your manager to assess the potential availability of another workstation. If another workstation is unavailable or if modifications are needed, your department’s business manager can submit an Operations service request to discuss and identify options.
My department is rotating staff groups to de-densify the workplace. Do I need to sanitize my cubicle when I leave?: No. Most rotations entail staff members using their own space. If you are concerned, you can stow your higher-touch items (mouse, keyboard, pens, pencils, etc.) in your personal pedestal drawer at the end of each day.
Physical distancing has precluded the use of any of the smaller huddle spaces or conference rooms. Are there other options?: We encourage the continued use of Zoom or Microsoft Teams for meetings. You might also consider walking meetings and other outdoor spaces, using appropriate physical distancing and face covering protocols.

Campus ServicesCampus Services   

Transportation

We understand that the many transportation options to and from campus are complicated by social distancing and infection control.

Parking Lot Access

Harvard is offering free parking through July 2020 for those who choose to drive. Parking, including the HBS lots, is managed by Harvard University. For updated information on annual and day passes please visit the Harvard Transportation site.

Zip Cars

Zip Cars and Zip Car parking are available in the HBS parking lot.

Ride Sharing: Uber, Lyft, Taxies

HBS has designated pick up and drop off spots for ride sharing on campus.

Blue Bikes Bike Share Program

The Blue Bike share program is available in Allston, Cambridge and surrounding towns. Harvard offers a discounted membership. Learn more on the HU transportation site.

Frequently Asked Questions

My commute is going to cost more because I do not want to take public transportation. Will the School pay for, or subsidize, the additional expense?: The School will not pay for these expenses. Staff and students can apply to the HBS Biddle Fund for COVID-19 Relief (login required), which offers financial awards to those experiencing hardship as a result of the pandemic.

Dependent Care

The following are specific resources and policies to support the integration of work/learning and family:

Frequently Asked Questions

Is there financial support for dependent care expenses?: Childcare Scholarships: Faculty, staff, and doctoral students are eligible for childcare scholarships. For more information and application forms please visit the Harvard Financial Assistance for Child Care site.

HBS Biddle Fund for COVID-19 Relief: The Biddle Fund (login required) offers financial awards to HBS staff and students experiencing hardship as a result of the pandemic.
What happens if I don’t know my child’s day or school schedule yet and need information on back-up or new care options?: We understand that information about day cares and schools will evolve in the coming months, and that it will vary by school district.

For students: Students are asked to stay in touch with Joyce Majewski (MBA) or Jen Mucciarone (Doctoral) to discuss options.

For faculty and staff: Harvard offers a variety of resources for faculty and staff. To expedite services, please register for support on the Care@Work page, even if you are not certain you will need it.

Frequently Asked Questions

I have a compromised immune system and cannot be near other individuals. What happens if I cannot or do to want to come to campus?: A range of options may be considered, depending on your specific situation, to support your health, safety, and well-being. MBA students should contact Student and Academic Services. Doctoral students should contact the Doctoral Programs Office. Staff should contact their manager or department head. Faculty should contact their Unit Head or program chair.
Someone in my household is at risk and I do not want to come to campus. What should I do?: A range of options may be considered, depending on your specific situation. MBA students should contact Student and Academic Services. Doctoral students should contact the Doctoral Programs Office. Staff should contact their manager or department head. Faculty should contact their Unit Head or program chair.
Some of my coworkers will be returning to campus, but I’m not sure I need to or if I’m comfortable doing so. What should I do?: A colleague’s return to campus does not imply or necessitate your own. If you are being encouraged to come to campus but do not feel it is warranted, you should speak with your manager or unit head. The same is true if you have concerns about returning to campus for personal safety and well-being reasons.
I just need to make a brief visit. Can I come to campus quickly to pick something up?: All individuals coming to campus must receive advance permission and complete the Campus Access Protocol. Campus buildings are locked and will require a Harvard ID card access.
What do I need to do before I come to campus?: All individuals coming to campus must receive advance permission and complete the Campus Access Protocol. Campus buildings are locked and will require Harvard ID card access.
Will I need to go through any checkpoints when I get to campus?: No, though this may change as Harvard explores testing and monitoring protocols.
I work at a desk that is used by others (e.g., a hoteling workstation). What is the protocol for these?: The desk surface and chair touch points (arm, back, and levers) must be disinfected after each use. There should be a visual cue that the space is clean and ready for the next user (e.g., a new blotter or a card confirming that cleaning has occurred). Disinfecting wipes and hand sanitizers will be provided.

I sit in an open office area with low cubicle partitions, and my desk is at a circulation crossroad. What should I do?: If you are approved by your manager to work on campus on a regular basis and you sit in an open office area with low cubicle partitions or your desk is at a circulation crossroad, speak with your manager to assess the potential availability of another workstation. If another workstation is unavailable or if modifications are needed, your department’s business manager can submit an Operations service request to discuss and identify options.
My department is rotating staff groups to de-densify the workplace. Do I need to sanitize my cubicle when I leave?: No. Most rotations entail staff members using their own space. If you are concerned, you can stow your higher-touch items (mouse, keyboard, pens, pencils, etc.) in your personal pedestal drawer at the end of each day.
Physical distancing has precluded the use of any of the smaller huddle spaces or conference rooms. Are there other options?: We encourage the continued use of Zoom or Microsoft Teams for meetings. You might also consider walking meetings and other outdoor spaces, using appropriate physical distancing and face covering protocols.
My commute is going to cost more because I do not want to take public transportation. Will the School pay for, or subsidize, the additional expense?: The School will not pay for these expenses. Staff and students can apply to the HBS Biddle Fund for COVID-19 Relief (login required), which offers financial awards to those experiencing hardship as a result of the pandemic.
Is there financial support for dependent care expenses?: Childcare Scholarships: Faculty, staff, and doctoral students are eligible for childcare scholarships. For more information and application forms please visit the Harvard Financial Assistance for Child Care site.

HBS Biddle Fund for COVID-19 Relief: The Biddle Fund (login required) offers financial awards to HBS staff and students experiencing hardship as a result of the pandemic.
What happens if I don’t know my child’s day or school schedule yet and need information on back-up or new care options?: We understand that information about day cares and schools will evolve in the coming months, and that it will vary by school district.

For students: Students are asked to stay in touch with Joyce Majewski (MBA) or Jen Mucciarone (Doctoral) to discuss options.

For faculty and staff: Harvard offers a variety of resources for faculty and staff. To expedite services, please register for support on the Care@Work page, even if you are not certain you will need it.